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Mar 25 2013

Effective communication is NOT talking. You Think?

In working with organizational leaders … both collectively as a team and individually … effective communication is often involved in bridging the gap that exists between the dream of achievement and the reality of performance.  The frequently asked question from one person to another after giving directions or explanations of some important issue is … “do you have any questions?”.

How many times do we hear or even say the likes of … “No.  I understand”?   But do we?  How do we know that what one claims to understand is what the speaker wants them to understand?  How do we know that we have successfully conveyed what is so clear in our head?

I read a blog post today addressing this issue and the related challenge written by Chris Forrest Harvey here.   I agree with his statement that communication is” not about talking“ … rather it’s about “making sure you are understood”.   And what I find is that the speaker is understood more when they accept it to be their responsibility to convey  the concept, instructions, or ideas and confirm that they are understood as intended.

This area of communication comes to the surface in almost every one of our engagements.    It is so time-wasting and frustrating to have conversations wherein the listener has “no questions” only to have them go down a path that is off- base.  The rework that follows is costly and wasteful to the organization.  If every speaker asks their listener(s) to repeat back what they have understood or if every listener will respond to what they have heard by repeating what they understand needs to be done, it provides an opportunity to clarify any aspect not conveyed or understood as success requires.  It makes no difference who asks … it’s the asking that creates the magic.

Chris Harvey is right on!  Effective communication is NOT about talking.  It’s what we take away from what we’ve heard that makes all the difference.  Why not try it in your organization at the next opportunity … today … tomorrow, and then let me know if it made a positive difference.  A simple approach for simply positive results!

Mike

Written by Mike · Categorized: Employee Success

Mar 13 2013

Yahoo! And Now That I Have Your Attention …

Talk about creating a fire storm of sorts … Yahoo’s Chief Executive Marissa Mayer certainly got a LOT of attention, and fire, with her decision to put an end to home-based employees.  For certain, even before this begins as the new policy this summer, the pundits of various schools of thought have had much to say.  You might find this WSJ article of interest as I have, entitled “At Yahoo, Working from Home Doesn’t Work”.

In looking back some 20 years at a time that the concept of being a ‘telecommuter’ launched an attention-getting trend, I can remember the care with which companies even considered whether or not this would work in their particular business.  If they were to try it, what would be the characteristics of someone they could ‘trust’ to work just as hard at home as they did in the office?  What would be the home ‘office’ set up that employees would be required to have?  It was often the norm that someone, perhaps from HR, made a home visit to view and approve the setup required for approval to be granted on a case by case basis.  These ‘requirements’ were all in addition to connectivity to the company’s computers and other technicalities that made this even feasible.  And it all took place long before the technology advancements that we have today that makes communicating with remote staff members so much easier and even more of a realistic possibility.

However, regardless of all of the communication enhancements, could Yahoo’s move be the result of innovative thinking going too far … or becoming too loose … or even being counterproductive?  What we see regularly in the workplace is the application of convenience based communication tools being applied to the extreme and often the detriment of maximum effectiveness within the organization.  Emails and voicemails are too often used in ways that create division rather than harmony.  Messages are sent and words are used that would not likely be used in direct, face-to-face conversation.  These tools become screens to hide behind while some let it all hang out … in some detrimental and destructive ways.  And if this had become much too commonplace for the good of the organization when all are working under the same roof, imagine how much easier this is when the screen one is hiding behind is many miles away.

Of course I don’t know how much this issue entered into Yahoo’s decision, however, the guess is that in addition to the envisioned positives of working under one roof, there will also be the potential advantage of lessening some of the communication negatives.  If, in fact, the move results in more cohesiveness … better and more effective communication and greater results and success … then it’s simple.  YAHOO!  Your comments are always welcome!

Mike Dorman

Written by Mike · Categorized: Effective Communication

Feb 28 2013

Just BREAK IT!

Over the past several months have you noticed that some around you in the workplace seem to be breathing easier or expressing sighs of relief?  Maybe you actually heard others or even said yourself  …  “Damn … we made it!  We’re alive and kicking and now we can get back to business … real business and success!”  Undoubtedly being on this end of the past 4 years is cause for the sigh … and celebration.  Yet you KNOW it’s not over.  In some ways the real task is ahead. What’s the real value of surviving if it can’t be sustained and return the organization to a solid and success-filled future?

Today I saw a thought-provoking infographic that speaks to this very well.  One of the graphics asks “What’s the future of business? … changing the way businesses create experiences”.  Or there’s another that says … “Those who do not respond to the new normal are at a greater risk of falling into difficulty”.    (You can see the complete ‘sign’ here.)

Given the challenges facing businesses, the messages of the above referenced infographic play well to the theory of ‘Break-It Thinking’ that can help keep an organization alive and vibrant.  It’s a concept that is described in the book “If it Ain’t Broke, Break it” and is based on the theory that when we continue to operate on the basis of what has made us successful yesterday, and, we are in a rapidly changing world … it very often marks the beginning of our downward slide.  That the past few years are representative of and a catalyst for ‘a changing world’ is a gross understatement.  Today, because your organization is here and alive, making the right choices to insure the success you want seems critical to making the vision of a bright future a reality.

‘Break it thinking’ has the potential of bringing about life-saving awareness to the organization.   It seems that in the blink of an eye our approaches, products, methods or processes can become obsolete … almost overnight.   Has the recent years of tsunami like conditions made change mandatory?  Some questions to ponder might include …

  1. How are you marketing yourself and/or your product?  Same old … same old or have you embraced the added … and FREE … reach afforded by blogging and social media?
  2. Are you certain that your customer base is still there with the same needs?  Or … has it changed for they too, were on the wild ride to survive?
  3. What changes that you had to make in order to survive have you incorporated into your move-forward processes … because they just make sense while saving you cents.

Of course there are many areas to which you can apply break-it thinking.  Of great importance is a willingness and a dogged determination to avoid the trap of ‘business as usual’ when it is clearly not.  There is a new normal.  We don’t have full control over that however we do and can control how we adapt to it.  Change really does make the world go round … if we let it!

Mike Dorman

Written by Mike · Categorized: Effective Communication

Feb 14 2013

Spiderman a leader? Seriously?

I never … ever … saw a Spiderman movie or read a Spiderman comic book although this Superhero was the rage dating back to his birth in the 1960s.  Obviously I wasn’t drawn to do either.   I can’t say why … I just wasn’t.  That is until a couple of weeks ago.  While channel surfing from the sofa on Sunday afternoon I came upon a Spiderman movie and thus, my introduction to this Superhero and his earthly alter-ego, Peter Parker.  Rather quickly I was hooked.  Voila … I feel behind the times no more.

As it turns out, this beginning wasn’t the end of my exposure to Spiderman for the week.   I came upon an article in Forbes on-line this week by Geoff Loftus pertaining to Spiderman and his lessons of leadership.  I was intrigued at the connection between leadership – a very real skill, a talent and need on one hand … and a fictional character who spun webs on his way to stopping bad things going on around him.  So once again I found myself caught in his spun web.    The perspective is definitely interesting and I’ll draw from the article to share it with you.

Lesson # 1 – With great power, comes great responsibility. And this was told to Peter Parker by someone who didn’t even know that he and Spiderman were one and the same.

Don’t leaders have responsibility to the well-being of all those inside and outside of the organization wherever it is they operate?  And does it make any difference if you lead a single department in a big company or the entire, smaller organization?  The fact remains with the job comes responsibilities that reach out in several directions.  And regardless of how big or little the area or group you oversee, or the amount of power you wield, having responsibilities goes hand-in-hand with the job.  Your success IS related to your willingness and ability to face up to them.

Lesson # 2 – Be who you are, do what you have to do.  Recognize your power (abilities and talents) and use it. Spiderman gained his powers and skills because he was bitten by a radioactive spider.  You weren’t. Your abilities and talents got you  your job.  It’s important  to  own  our abilities & talents and  use them in executing our role as a leader.

Lesson # 3 – You don’t have to go solo.  Spider-Man doesn’t hesitate to reach out to other people in seeking the knowledge and help he needs to accomplish his mission.    So, if our superhero readily admits he doesn’t have all the answers,  it should then be easy for us to team up with regular folks who do have a needed skill.  The message here is that effective leading does not mandate you go it alone or even that you have all of the answers.  As an effective leader, reach out to those who do have what you need.  Use them.

Is it hard for you to get your head around lessons from Spiderman?  After all, he’s just a fantasy Superhero.  Of course that’s your choice.  However, as the Forbes article’s author indicates “… you never know if your friendly neighborhood Spider-Man is going to be around when you need him.  Comments?

Mike Dorman

Written by Mike · Categorized: Inspirational Leadership, Leadership

Jan 22 2013

The Generational Divide –Choosing the Explosion You Want

A friend of mine was, among other things, a cardiologist who graduated from Johns Hopkins Medical School … and did so at the top of his class.  And, although he worked and resided in Anchorage, Alaska, he always said ” … if I ever need to be taken to a hospital, I want someone to get my sorry butt on a plane and take me to the Johns Hopkins clinic in Baltimore … rather than the fancy hospital.”  “Why” I asked.  His response was interesting. At the clinic, he explained, they pair the top med school interns with the most renowned and experienced doctors and in doing so are providing the patient with the years of acquired knowledge with the unencumbered thinking of the newest and brightest.  And why wouldn’t any of us want that?

As coaches working in the business environment it is very common today to encounter leaders and their teams that are comprised with individuals of varying generations.  Traditionalist (65 and older) are working side by side with the likes of Baby Boomers (ages 45 to 65) and Generation “X”-ers (ages 35 to 45) and finally Generation “Y”s (those under 35).  And it is the way in which each group relates to those of another that can determine the nature of the explosion that is created.

If an individual is threatened by another because they have a different approach or different ideas pertaining to resolving any issue, it tends to create close-mindedness and divides the group and the organization.  The impact – the explosion – delays rather than encourages progress.  It creates potential turn-over at various levels of the organization and in turn, handicaps the progress and rate of progress.

If, on the other hand, one allows themselves to be curious … to genuinely want to hear a new way or new perspective of an approach or a product … regardless of what generation it is … this curiosity has a way of opening doors to paths that only result because everyone values the diversity of opinion, the growth and the exploration.  And now you’re creating exploding and exciting fireworks that spell progress and success.

If I want to be in the hands of the most experienced and the latest and unencumbered creative thinking as a patient, does it make sense to treat the business any differently?  I, for one, don’t think so.  And you?

Written by Mike · Categorized: Employee Responsibility, Employee Success

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